Privacy Policy

Effective Date: September 15, 2022
Last Updated: August 4, 2025

Art‑with‑Chi ("we", "us", "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.art-with-chi.com (the "Site") and use our online teaching platform and programs via Copecart.

1. Definitions

Personal Data: Any information relating to an identified or identifiable individual (e.g., name, email, address, payment details).
User‑Generated Content: Materials (text, images, videos) you submit for publication or sharing on our Site or social channels.
Services: Our online programs, courses, and teaching platform delivered via Copecart.

2. Data Controller and Processor

Art-with-Chi
Contact: art_with_chi@gmx.net
We act as both Data Controller and Data Processor for information you provide directly to us. Copecart (and its affiliate Copemember) processes payments and may process personal data on our behalf.
We host our online teaching portal on Google Sites and store course materials on Google Drive. To access the portal, you must sign in using your Google account; Google LLC processes your authentication and account information as part of this service.

3. Information We Collect

3.1 Voluntarily Provided

Name, email, mailing address
Payment information (handled securely by Copecart)
Google account information (email address and profile ID) when you sign in to access the portal
User-Generated Content for publication

3.2 Automatically Collected**

IP address, browser type/version, pages visited, timestamps, and error logs
Device metadata and usage analytics

4. Legal Bases for Processing (GDPR)

We process your data only when we have a lawful basis:

Consent: You opt in to newsletters or marketing.
Contract Performance: Enrolling in courses or fulfilling requests.
Legitimate Interests: Improving our Site, security, fraud prevention.
Legal Compliance: Responding to lawful requests or obligations.

5. How We Use Your Information

Provide and personalize our Services
Communicate updates, support, and marketing (with opt‑out)
Analyze site usage and improve content
Maintain security, detect fraud, and enforce terms
Comply with legal obligations and protect rights

6. Disclosure to Third Parties

We may share your data with:

Service Providers: Copecart, hosting, analytics, email platforms
Google LLC: As the provider of Google Sites and Google Drive, for hosting, authentication, and storage
Affiliates & Partners: For marketing and platform delivery
Legal Authorities: When required by law, to defend our rights
Transferees: In case of business sale or asset transfer

Portal Access & Invitations: After purchase via Copecart, we manually grant you access to the Google Sites portal. Copecart staff receive an automated invitation email from us to confirm provisioning.

7. International Transfers

Data may be transferred outside the EEA under EU Standard Contractual Clauses or other approved safeguards.

8. Data Retention

We retain your personal data only as long as necessary for the purposes outlined, or to comply with legal, tax, or accounting obligations. Account data is deleted within 7 days after account closure, except where retention is required by law.

9. Your Rights

Under applicable laws (including GDPR), you may:

Access, correct, or delete your data
Restrict or object to processing
Withdraw consent at any time
Request data portability
Lodge a complaint with a supervisory authority

To exercise rights, contact: art_with_chi@gmx.net

10. Cookies & Tracking

We use cookies to enhance your experience. For details, see our Cookie Policy.

11. Children’s Privacy

Our Services are not directed at children under 13. We do not knowingly collect data from anyone under 13.

12. Changes to This Policy

We may update this policy to reflect changes in practices, technology, or legal requirements. Significant changes will be communicated via email or on the Site.